Primary Purpose:

To ensure the timely and orderly registration of students in compliance with state regulations and AISD Board policy; establish and maintain a thorough system for recording and distributing students’ grades.

Qualifications:

Education/Certification:

High school diploma or GED
Qualify for state paraprofessional certification
Post high school courses or a minimum of five years of office experience

Special Knowledge/Skills:

Strong organizational, communication, and interpersonal skills & attention to details
Self-motivated and the ability to work independently without supervision
Pleasant telephone personality and effective communications skills
Ability to work cooperatively with all stakeholders
Understanding of math and record-keeping procedures
Computer literate

Experience:

Three (3) years Registrar experience preferred

Major Responsibilities and Duties:

Program Management

Supervise registration and withdrawal of students.
Verify the accuracy of student records.
Supervise assistant registrars (if applicable).
Maintain and certify pupil transcripts, grade averages, and class rankings and inputs into computer.
Post test scores to permanent record card.
Maintain pertinent student records in computer.
Correspond with parents and sending/receiving schools with regard to transfers, retention, transcripts, etc.
Store cumulative folders of withdrawn students, teacher grade books, and permanent transcripts on file for the period of time prescribed by law.
Assist students to complete applications
Answer incoming calls regarding registration and assist parents, students and personnel with questions regarding registration, transcripts, class rank, etc.
Prepare and distribute all 12^th grade student records to requesting agencies and campus offices.
Coordinate the ordering and distribution of all graduate items: e., caps and gowns, diplomas, honor chords, etc. (if applicable).

Policy, Reports, and Law

Ensure compliance with all applicable laws, rules and regulations.
Compile, maintain, and file all reports, records, and other documents required
Comply with policies established by federal and state law, State Board of Education rule, and the local board policy.

Other

Maintain confidentiality.
Follow district safety protocols and emergency procedures.
Maintain an appropriate level of technology competence to meet the current and future needs of Alief.
Implement alternative methods of instruction as needed.
Perform other duties as assigned.

Supervisory Responsibilities:

Supervise assistant registrars when applicable.

Evaluation

Performance of this job will be evaluated in accordance with provisions of the Board’s policy on evaluation of Non-Instructional Paraprofessional Personnel.

Mental Demands/Physical Demands/Environmental Factors:

Tools/Equipment Used: Standard office equipment including computer and peripherals

Posture: Standing, prolonged sitting, occasional kneeling/squatting, bending/stooping, pushing pulling, and twisting

Motion: Repetitive hand motions; frequent keyboarding and use of mouse; occasional reaching; may also require climbing stairs and reaching over head

Lifting: Moderate lifting and carrying (up to 15 pounds); May require occasional heavy lifting and carrying (15-45 pounds)

Environment: May work prolonged or irregular hours; frequent district wide travel; all campuses are temperature controlled with hard surface floors

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

This document describes the general purpose and responsibilities assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.

The full job description for this position is included within this job posting. By applying for this position you are accepting the responsibilities and duties of this position as they are listed in the job description.

Hiring administrators review the applications, interview, and recommend for hire.

Pay Grade CSP5

Salary Range Min-$33,448 Mid-$40,533 Max-$47,619 (Based on previous experience)

225 Days

2023-2024 Salary Schedule

2024-2025 Salary Schedule is pending school board approval

Salary is based on working 225 days; working less days is less salary

(Internal employees must use the internal link to login & apply.)

https://aisd.tedk12.com/hire/internalLogin.aspx